Purchase cards are a safe and convenient tool for chapters to make purchases. You can load a card with funds to pay bills and buy chapter supplies. Officers will have complete transparency on all spending and expense tracking.
You will find the Purchase Card Summary Page under the Banking Dashboard.
Here, you’ll see the list of cardholders with Active Purchase Cards. For each individual cardholder, you can view their transactions as well as add funds to their card, remove funds from their card, and cancel their card.
- Add Funds: The purchase card is not a credit card; it acts as a prepaid card. If the cardholder wants additional funds on their purchase card, you can load the requested amount onto their card.
- Remove Funds: You can remove the remaining funds from the purchase card when an event such as homecoming is over.
- Cancel Card: There are many reasons why you need to cancel an active card. Reasons can be if the card is lost, or stolen, or if your chapter is having an officer transition.
The current balance is displayed on the right of each card. The current balance is what is available on the card for spending. As an example, if there is a $200 balance on the card, the cardholder can only make purchases up to $200 unless they load more funds onto the card.
The total balance of all of your chapter’s cards on file is in the bottom right corner of the table.
Each chapter will be issued purchase cards printed with the cardholder's name and chapter name. You can order a new card for the chapter at an additional cost.
View all transactions by clicking on the buttons on the top right. All transactions made by each cardholder are tracked through line-item invoicing. You can view these transactions under your banking dashboard. Each transaction can be tagged with the appropriate vendor and sub-account for easy budgeting.